PC 2005

 

MEETING MINUTES

MAY 17, 2005

I. Call to order:

Chairman Ed Niec called to order the regular meeting of the Coopertown Planning Commission at 7:10 p.m. on Tuesday, May 17, 2005 at the Coopertown City Hall located at 2525 Burgess Gower Road.

II. Roll Call:

Mary Elizabeth Field, Secretary, conducted a roll call. The following persons were present:

Bryan Collins, State Planner

Donnie Gill, Alderman

Tony Neal, Vice Chairman

Ed Niec, Chairman

Darrell Boggs, Committee Member

Peggy Ruth, Alderman

Mary Elizabeth Field, Secretary

Danny Crosby, Mayor

Shannon Crutcher

III. Minutes:

The minutes of the April 19, 2005 meeting were approved as written.

IV. Old Business:

1. Ordinance 2005-07

Steven Artz reported on the request for preliminary plat approval of 3438 Ott Wilson Road, Springfield, Tennessee 37172. He lacks the signature of the Robertson Co. Health Dept.

He spoke with Mr. Stringfield, Robertson Co. Health Dept., today. Mr. Stringfield has stated he will sign the plat this week.

Bryan Collins, State Planner, does not see that the property violates any zoning ordinances. Since the dimensions on the size of the lot have changed, he stated that the plat should be recorded downtown.

Mayor Crosby moved to accept the plat contingent upon final signatures. Tony Neal seconded the motion. The motion passed.

V. New Business:

1. Building permit and inspection fees.

Mayor Crosby stated Coopertown building permit fees needed to be raised to generate additional revenue for the City.

He also said a fee for building inspections should be implemented. There are four inspections required for each new construction. The City of Coopertown has been paying these fees.

After much discussion, Chairman Niec appointed Mayor Crosby, Darrell Boggs and Tony Neal to research building permit fees and inspection fees charged by other cities and to look into the wording of Coopertown's building permit fee and inspection fee regulations. A proposal should be made to the Commission at the June 21, 2005 meeting.

2. New Subdivisions:

Ed Niec requested the Commission consider the development of an ordinance requiring all new subdivisions install underground utilities, curbs and street lights. No action was taken at this time.

VI. Training.

Bryan Collins, State Planner, stated four hours of In-service training is required for the Planning Commission.

He will conduct a one hour training session on "Understanding the Flood Plain" at the June 21, 2005 meeting at 6:30 p.m.

The meeting was adjourned at 8:20 p.m.

 

COOPERTOWN PLANNING COMMISSION

MEETING MINUTES

June 21, 2005

I. Call to order:

Chairman Ed Niec called to order the regular meeting of the Coopertown Planning Commission at 6:55 p.m. on Tuesday, June 21, 2005 at the Coopertown City Hall located at 2525 Burgess Gower Road.

II. Roll Call:

Kacie Reynolds, City Recorder, conducted a roll call. The following persons were present:

Bryan Collins, State Planner

Donnie Gill, Alderman

Ronnie Osborne, Vice Chairman

Ed Niec, Chairman

Darrell Boggs, Committee Member

Peggy Ruth, Alderman

Danny Crosby, Mayor

Rick Mayo- Engineer

Absent:

Mary Elizabeth Fields, Secretary

Tony Neal- Committee Member

III. Presentation from Board

Vice Chairman Ronnie Osbourne presented his information that he had researched in regards to raising building permits. After discussion about this between the board it was decided to table this issue until the next meeting when more information could be presented.

IV. New Business:

1. Case 05-14:

2. Case 05-15:

3. Case 05-16:

4. Case 05-17:

After no further discussion was brought forward the meeting was adjourned officially at 7:45 p.m.

After the meeting adjourned the Planning Commission stayed for a training session that was held and put on by our Planning Commissioner Mr. Bryan Collins.

COOPERTOWN PLANNING COMMISSION

MEETING MINUTES

July 19, 2005

I. Call to order:

Chairman Ed Niec called to order the regular meeting of the Coopertown Planning Commission at 6:55 p.m. on Tuesday, July 19, 2005 at the Coopertown City Hall located at 2525 Burgess Gower Road.

II. Roll Call:

Kacie Reynolds, City Recorder, conducted a roll call. The following persons were present:

Bryan Collins, State Planner

Ronnie Osborne, Vice Chairman

Ed Niec, Chairman

Peggy Ruth, Alderman

Danny Crosby, Mayor

Tony Neal- Committee Member

Absent:

Darrell Boggs- Committee Member

III. Chairman Niec asks the board to consider the minutes of the May 17, 2005 meeting. A motion is made by Alderman Ruth to accept these minutes as presented and this is seconded by Mayor Crosby. The motion passes unanimously.

IV. Chairman Niec asks the board to consider the minutes of the June 21, 2005 meeting. A motion is made by Vice- Chairman Osborne to accept these minutes as presented and this is seconded by Alderman Ruth.

V. Old Business:

1. Case 05-16: Ms. Sherry Denny is requesting the final plat approval at 2075 Erell Dowlen Road. This request includes 8.51 acres. This is the second time that this request has been brought before the board after being dropped from the agenda last month. Mr. Steven Artz is in attendance to represent Ms. Denny and has new handouts for the board which shows the corrections of the plat that were addressed last month. Mr. Artz states that after talking with Timmy Jeannette from the Environmentalist Office he was told that putting soil notations were an optional thing for a lot of this size. Mr. Artz states that the water line has been flagged and shown this as an easement. Mr. Neal asks what the intentions are for this lot, and Ms. Denny states that her intentions are to sell one lot with the house on it and to possibly build a home or move a mobile home on the other lot. Mayor Crosby states his concerns with the water pressure on this land and on the whole stretch of Erell Dowlen. Mayor Crosby states that he spoke with Mr. Roger Lemasters from the water company about the water pressure issue on Errel Dowlen and the effect that another home would put on this small water line. Mr. Lemasters has agreed to do a water study on this road and also Cooper Nicholson. Mr. Collins suggests that Mayor get together a petition of signatures from surrounding residents on these roads who also do not have enough water pressure and to present this to the board. Mayor Crosby excused himself from voting on this matter. A motion is made by Mr. Neal to approve this request and this is seconded by Alderman Ruth. The motion passes by a vote of 4-1 with Mayor Crosby abstaining. Mayor Crosby asks the minutes to show that the planning board was warned about flooding issues on this property.

After no further discussion was brought forward the meeting was adjourned officially at 8:00 p.m.
 

COOPERTOWN PLANNING COMMISSION

August 17, 2005

 

 

Chairman Ed Niec called the regular meeting of the Coopertown Planning Commission to order at 7:00 pm., August 16,2005 at the Coopertown City Hall located at 2525 Burgess Gower Road.

II. Roll Call:

Donna Moulton, City/Court Clerk, conducted a roll call. The following persons were present:

Bryan Collins, State Planner

Ronnie Osborne, Vice Chairman

Ed Niec, Chairman

Peggy Ruth, Alderman

Danny Crosby, Mayor

Tony Neal, Committee Member

Darrell Boggs, Committee Member

John West, Committee Member

 

Members of the board welcomed new member John West to the committee.

 

III. Chairman Niec asks the board to waive the minutes for May 17, 2005. Motion made by Mr. Neal to accept the minute's as presented and this is seconded by Vice-Chairman Osborne. The motion passes unanimously.

IV. Chairman Niec asks the board to waive the minutes for the June 21, 2005 meeting. Alderman Ruth makes the motion to amend the minutes for June 21, for the minutes were not complete. All members were in agreement.

V. Old Business:

1. Case 15-15: Mr. William B. Shaw is requesting final plat approval of his property located at 1949 Erell Dowlen Road. The property includes 5.05 acres. Mr.Artz's is in attendance at the meeting to answer and questions the committee might have concerning this property. He also brought blueprints of the plat on which Mr. Shaw will build. Motion is made by Mr. Neal to accept the final plat approval .This is seconded by Alderman Ruth. The motion passes unanimously.

VI: New Business:

1. Mr. Hugh Hallums is requesting the final plat approval oh his property located at 4553 Martin's Chapel Road. This property includes 1.05 acres. Mayor Crosby states that we need to pass this for it was his mistake that it did not get on the Board Meeting agenda. Mayor states that the Hallums have waited for sometime now to get stared on the new house and that Mr. Hallums is living a very bad environment right now. Mr. Collins states that this would have to go before the Mayor and Board of Alderman to move property from AG to RA before any final decisions are made. Mayor Crosby states that this would be brought before the board of Alderman in the Special board meeting on August 18, 2005 to move property from AG to RA. Motion is made by Mayor Crosby to accept this request upon approval of the rezoning request. Mr. Boggs seconds the motion. Motion passes unanimously.

Chairman Niec states that in the last Planning Commission meeting he gave all members paperwork to go over concerning the 15 year facility plan. He asks if there are any changes that need to be made. All were in agreement with the plans. Chairman Niec states that Mr. Collins and he would continue ahead with the regular plans.

Discussions were held about:

Building permit increase: Vice-Chairman Osborne suggests that commercial fees should be set higher than home owners.

Mayor Crosby states that we need stricter guideline rules for building permits and inspections. Mayors suggests that a list of procedures should be given to builders .Vice-Chairman Osbourne will look into getting a list similar to the ones that Greenbrier uses for inspections.

Mayor Crosby states that he is looking into hiring a codes inspector in the near future.

Mayor states that sub-division guide-lines need to be looked at. The developer needs to look into curbing and guttering. It would help the resale and market value of the homes in subdivisions. Mr. Collins states that the guidelines of curbing and guttering are here at City hall in the Regulations of subdivision hand books.

After no further discussion was brought forward the meeting adjourned at
8:10pm.

 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

SEPTEMBER 20, 2005

 

I.    Call to order:

 

                        Edmund A. Niec, Chairman of the Planning Commission called to order the regular meeting of the Coopertown Planning Commission at 7:00 p.m. on September 20, 2005 in the city hall located at 25225 Burgess Gower Road.

 

II.       Pledge of Allegiance:

 

                        Alderman Peggy Ruth introduced several school children from Coopertown Middle School who led the audience and committee members in the Pledge of Allegiance.

 

III.      Roll call:

 

            Edmund A. Niec, Chairman conducted a roll call. The following persons were present:

 

                        Danny Crosby, Mayor

                        Peggy Ruth, Alderman

                        Edmund Niec, Committee Chairman

                        Tony Neal, Committee Member

                        Ronnie Osbourne, Committee Member

                        John West, Committee Member

                        Ron Cooper, Community Planner

                        Bryan Collins, Community Planner

                        Rick Mayo, City Engineer

 

      Absent:      Donnie Gill, Alderman

                        Darrell Boggs, Committee Member

 

IV.                Chairman Niec asked the board to consider the minutes of the August 16, 2005 meeting. A motion was made by Alderman Ruth to accept the minutes with a correct date change for the recent meeting and this was seconded by Ronnie Osborne. The motion passed unanimously.

 

V.                  Chairman Niec announced that the agenda is being changed to discuss new business at this time. Mr. Collins introduced Mr. Ron Cooper as the new community planner for Coopertown since the Local Planning Assistance Office for Middle Tennessee is reassigning Mr.Collins. At this time several committee members praised Mr. Collins for the hard work and efforts on behalf of the city. Mr. Cooper introduced himself and gave a short talk on his experience as a community planner and is looking forward to his association with the city.

 

VI.                New Business:

 

Case 05-19: Mr. Jerry Gregory is requesting the rezoning of his property located on Ewell Elliott Road from AG to RA. After a short discussion with members of the Gregory family a motion was presented by Tony Neal to approve the rezoning request. Ronnie Osborne seconded this motion. The motion passed unanimously.

Case 05-20: Mr. Donald R. Edwards is requesting of his property located at the east end of Holland Road from AG to RA. At this time Mr. Collins provided additional information in that this tract of land is already zoned RA, therefor this request is unnecessary. Request is taken off the agenda.

 

Case 05-21: Mr. Clarence R. Nichols is requesting a rezoning of property located on Woods Road from AG to RA for the purpose of future sub-division. Mr. Steve Artz gave the committee a brief description of the property. Comments from the community planner and city engineer stated that the rezoning was in accordance the Coopertown Land Use and Transportation Plan. A motion was made by Ronnie Osborne to approve this rezoning request from AG to RA. Tony Neal seconded this motion. The motion passed unanimously.

 

Case 05-22: Mrs. Terry Shrum, Shrum Parts & Core, is requesting site plan approval for a building that will be used to store parts and machinery. This property is located at 3795 Cooper Nicholson Road. Comments provided by the community planner state the plans submitted do not meet many of the requirements set forth in Article VII, Section 7.030 (D), including the location of existing and proposed structures. The applicant did not use the checklist provided by the city recorder as to the necessary documents required. Mrs. Shrum was instructed by the committee to submit detailed plans of the proposed structure and the existing structures along a drawing of the buffer strip as required for industrial use and the details for the landscaping as required.

 

VII.               Old Business:

 

Chairman Niec handed each committee member information regarding current building permits and their associated fees. In this handout other surrounding cities and their building permit fees were stated. Currently, the City of Coopertown building fees are as follows: Adequate fee for Robertson County of $1.50 per square foot of total square footage and a city building permit fee of $0.50 per square foot under roof. One possible way to increase revenue is to increase the rate of building permits.

 

Chairman Niec opens the floor for discussion regarding an increase to the building permits fee. The sub-committee consists of John West, Ronnie Osborne and Edmund Niec pointed out several factors, one of which is as the city is experiencing growth within the city limits a solid tax base has not been established to assist in this growth in regards to infrastructure. Questions were raised such as: Is there a sewer line for highway 49 leading to the I-24 West? Will a fee increase affect the building growth or turn homebuilders away from Coopertown? Discussion was invited from the members and various thoughts were discussed. The mayor provided comments to all attendees regarding funding for city services and the possibility of a future property tax was approached as one solution for funding. With no motion made regarding an increase in the building fees a motion was made for adjournment. The meeting was adjourned officially at 9:05 p.m.


 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

DECEMBER 13, 2005

 

Memorandum for the Record

 

1.                  Call to Order:

 

Chairman Niec was unable to call the meeting to order due to lack of a quorum.

 

The following members were present:

 

Edmund A. Niec, Chairman

Peggy Ruth, Alderman

Donnie Gill, Alderman

 

The chairman and attending members rescheduled a special meeting for December 30, 2005 at 5:30 p.m. A notice will be published and each member notified of this meeting.

 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

DECEMBER 30, 2005

 

I.               Call to Order:

 

Edmund A. Niec, Chairman called to order the special meeting of the Planning Commission at 7:00 p.m. at city hall located at 2525 Burgess Gower Road.

 

II.          Roll Call:

 

Edmund A. Niec, Chairman, conducted a roll call. The following persons were present:

 

Danny Crosby, Mayor

Donnie Gill, Alderman

Peggy Ruth, Alderman

Darrell Boggs, Committee Member

Tony Neal, Committee Member

Edmund A. Niec, Chairman

Richard Mayo, City Engineer

 

Absent:

John West, Committee Member  * Member voted on agenda items-paper vote submitted to city recorder prior to meeting.

Ron Cooper, State City Planner

 

II.                   Old Business:

 

Case 05-19: Mr. Jerry Gregory is requesting Plat Review for property located on Ewell Elliott Road. Previously rezoned from AG to RA. Motion made by Alderman Gill and seconded by Tony Neal. Motion passed unanimously.

 

Case 05-21: Mr. Ralph Nichols is requesting Final Plat Review for a 1.5 acre tract of land. Frontage on Woods Road. Motion made by Edmund Niec and seconded by Tony Neal. Motion passed unanimously.

 

Case 05-22: Ms Terry Schrum is requesting Site Approval of property located at 3795 Cooper Nicholson Road. Second Reading. Motion made by Edmund Niec and seconded by Alderman Gill. Motion passed unanimously with requirement of building permit prior to construction.

 

Case 05-27: Mr. Danny McCarroll is requesting Final Plat Review for property located at Crabtree Acres, Old Highway 431. First Reading. Discussion held on underground utilities with 10-ft utility easement. Motion made by Tony Neal and seconded by Alderman Gill. Motion passed unanimously.

 

Case 05-28: Mr. Dale Hurd is requesting Rezoning of a 2.31 acre tract of land being a portion of Lot #16, Section 1, West Nashville Farms, from AG to RA. First Reading. Motion made by Edmund Niec and seconded by Tony Neal. Motion passed unanimously.

 

Case 05-29: Mr. Michael James is requesting Plan Approval for Lots 13 & 14, Crutcher Meadows, Section 2. Currently zoned as AG. First Reading. Motion made by Edmund Niec and seconded by Tony Neal. Motion passed unanimously.

 

III.                  Adjournment:

 

Motion was made by Mayor Crosby and seconded by Alderman Gill. Meeting adjourned at 7:45 p.m.