PC 2006

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

November 21, 2006

 

 

 

 

                          I.      Call to Order

 

Chairman Rettaliata called the meeting to order at 7:02 p.m. on November 21, 2006 in the City Hall located at 2525 Burgess Gower Road.

 

                        II.      Roll Call

 

Chairman Rettaliata conducted a roll call. The following

Planning Commission members were present:

 

      Brian Rettaliata, Chairman

      Robert Dale Anderson, Member

      Richard Crutcher, Member

      Ed Niec, City Recorder, representing Mayor Crosby

Ron Cooper, Representative, Tennessee Department of Economic and 

                     Community Development

Bo Logan, Representative, Tennessee Department of Economic and

                 Community Development

 

Absent: Danny Crosby, Mayor

              Peggy Ruth, Alderman

 

                      III.      New Business

 

A.     Approval of Minutes from the prior meeting:

 

Chairman Rettaliata asked for comments and/or corrections to the Minutes from the Planning Commission Meeting held on October 17, 2006. On a motion by Mr. Niec and seconded by Mr. Crutcher the minutes were unanimously accepted as presented.

 

B.     Review/approval of final draft of revised Subdivision Regulations:

 

On a motion by Mr. Anderson and seconded by Mr. Niec the proposed Subdivision Regulation were unanimously approved and scheduled for a public hearing at during the January 16, 2007 Planning Commission meeting.

 

C.    Review/approval of final draft of Coopertown Zoning Ordinance

 

A discussion was held as to whether the minimum lot dimensions provided for under the proposed zoning ordinance in the RC zoning classification would result in subdivisions with undesirable density. Mr. Cooper pointed out that currently Coopertown has no property zoned as RC and that any proposal to do so would require the approval of both the Planning Commission as well as the Board of Mayor and Aldermen. After which the development plans would then require the approval of the Planning Commission. Thereby providing three opportunities for the city to work with a developer to prevent a subdivision with undesirable density.

 

On a motion by Mr. Niec and seconded by Mr. Crutcher the proposed revised Zoning Ordinance was approved for presentation to the Mayor and Board of Aldermen with a recommendation for adoption.

 

D.    Revised December meeting date

 

Chairman Rettaliata advised that the date of the December Planning Commission meeting has been changed to Monday December 18, 2006 due to a Christmas holiday scheduling conflict with the December Mayor and Board of Aldermen meeting.

     

 

                     IV.      Old Business

 

Hunter Green Subdivision

 

Chairman Rettaliata and Mr. Niec updated the Planning Commission members on the ongoing water control activities at the subdivision. A discussion was held as to the impact of further development within the subdivision. Chairman Rettaliata advised that any construction within a new phase of the subdivision would be subject to the approval of the Planning Commission after a thorough review of the developer's plans which would include retaining an appropriate external consultant to advise as to the adequacy of the water control provisions.

 

                       V.      Discussion

 

 There was no additional discussion.

 

                     VI.      Adjournment

 

On a motion by Mr. Niec and seconded by Mr. Anderson the meeting was adjourned at 7:59 p.m.

 

 

 

                                    Minutes submitted by: ___________________________

                                                                           Brian M. Rettaliata, Chairman

 

                                   

 

Minutes approved by: ____________________________

                                                                           Brian M. Rettaliata, Chairman

 

 

                                    ATTEST:                   _____________________________

                                                                    Edmund A. Niec, City Recorder

 

 

 

 

 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

September 19, 2006

 

 

 

     I.      Call to Order

 

Chairman Rettaliata called the meeting to order at 7:00 p.m. on September 19, 2006 in the City Hall located at 2525 Burgess Gower Road.

 

                        II.      Roll Call

 

Chairman Rettaliata conducted a roll call. The following

Planning Commission members were present:

 

      Jack Long, Vice Mayor (acting as Mayor)

      Peggy Ruth, Alderman

      Brian Rettaliata, Chairman

      Robert Dale Anderson, Member

      Richard Crutcher, Member

Ron Cooper, Representative, Tennessee Department of Economic and 

                     Community Development

Bo Logan, Representative, Tennessee Department of Economic and

                 Community Development

 

                      III.      New Business

 

A.     Approval of Minutes from prior meetings:

 

Chairman Rettaliata asked for comments and/or corrections to the Minutes from the Planning Commission Meeting held on August 15, 2006. On a motion by Mr. Anderson and seconded by Mr. Crutcher the minutes were unanimously accepted.

 

B.     Draft of proposed Zoning Ordinance revisions:

 

Chairman Rettaliata lead a review and discussion of proposed revisions to the current Coopertown Zoning Ordinance. Mr Cooper suggested several formatting changes to facilitate subsequent updates, the addition of a section on Overlay Districts as well as a chart format for zoning classifications. Chairman Rettaliata will continue to work with Messers Cooper and Logan to refine the proposed ordinance changes with the objective of having an updated version ready for review at the October Planning Commission meeting.

 

 

 

                     IV.      Old Business

 

There was no old business

 

                       V.      Discussion

 

A.     New Planning Commission Members:

 

Chairman Rettaliata advised that the advertisement for new members for the Planning Commission resulted in one response from Mrs. Ethel Spiller. A discussion was held as to whether any appointment should be deferred until after the upcoming Aldermanic elections and the resolution of Mayor Crosby's status. Vice Mayor Long indicated that he did not want to make any appointments to the Planning Commission until after the elections and resolution of Mayor Crosby's status.

 

                     VI.      Adjournment

 

On a motion by Alderman Ruth and seconded by Mr. Anderson the meeting was adjourned at 9:15 p.m.

 

 

 

                                    Minutes submitted by:___________________________

                                                                           Brian M. Rettaliata, Chairman

 

                                    Minutes approved by:____________________________

                                                                           Brian M. Rettaliata, Chairman

 

                                    ATTEST:                   _____________________________

                                                                    Edmund A. Niec, City Recorder

 

 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

AUGUST 15, 2006

 

I.      Call to Order


        Chairman Rettaliata called the meeting to order at 7:00 p.m. on June 20, 2006 in the City Hall located at 2525 Burgess Gower Road.

 

II.      Roll Call

 

         Chairman Rettaliata conducted a roll call. The following

         Planning Commission members were present:

 

         Jack Long, Vice Mayor (acting as Mayor)

         Peggy Ruth, Alderman

         Brian Rettaliata, Chairman
 
         Robert Dale Anderson, Member

         Richard Crutcher, Member

         Ron Cooper, Representative, Tennessee Department of
         Economic and Community Development

         Bo Logan, Representative, Tennessee Department of 
         Economic and Community Development

 

III.      New Business

 

A.     Approval of Minutes from prior meetings:

 

Chairman Rettaliata asked for comments and/or corrections to the Minutes from the Planning Commission Meetings held on 5/16/06, 6/20/06 and 7/18/06. Vice Mayor Long noted that the address of City Hall was incorrect. On a motion by Mr. Anderson and seconded by Alderman Ruth the minutes were unanimously accepted as corrected.

 

B.     Subdivision Regulations:

 

Chairman Rettaliata initiated a discussion of the proposed Open Space Version of the proposed Subdivision Regulations for Coopertown as prepared by Mr. Cooper. Mr Cooper further elaborated on the differences between the proposed Conventional Subdivision version previously discussed and the Open Space version. After which the consensus of the Commission was that the proposed Open Space version was more consistent with the objective of retaining as much of the existing rural nature of the area as indicated by focus groups previously held within the community. A discussion was also held regarding the Transfer of Development Rights process and how it could be used in conjunction with the proposed subdivision regulations to maximize retention of the area's open space. Chairman Rettaliata proposed the following actions:

 

1)          He would work with Messer's Cooper and Logan to finalized the proposed Open Space Subdivision Regulations.

2)          Chairman Rettaliata and Mr. Cooper would prepare revisions to the existing Cooperstown Zoning Ordinance to reflect the changes required to implement the Open Space Subdivision Regulations.

3)          Mr Cooper would attempt to obtain a draft Building Specifications Manual which would permit the removal of the technical public right of way and storm water management specifications from the proposed subdivision regulations.

4)          Mr. Cooper and Chairman Rettaliata would further explore the Transfer of Development Rights process.

 

C.    Proposed Fireworks Ordinance:

 

Chairman Rettaliata lead a discussion of a proposed ordinance regulating the sale of fireworks within the City. Vice Mayor Long suggested that the permitted period for fireworks use on July 4th be extended from 10 p.m. until midnight. On a motion by Mr. Crutcher and seconded by Mr. Anderson the proposed ordinance was approved as amended. Chairman Rettaliata will provide a corrected copy to the City Recorder for inclusion on the agenda for the next Mayor and Board of Alderman meeting.

 

 

IV.      Old Business

 

There was no old business

 

V.      Discussion

 

A.     New Planning Commission Members:

 

Chairman Rettaliata proposed that an additional method for soliciting new members for the Planning Commission be through an advertisement in the Robertson County Times. Chairman Rettaliata will work with the City Recorded to develop an appropriate advertisement. 

 

 

VI.      Adjournment 

 

On a motion by Alderman Ruth and seconded by Vice Mayor Long the meeting was adjourned at 8:25 p.m. 

 




COOPERTOWN PLANNING COMMISSION 
 
 
MEETING MINUTES
 
July 18, 2006 
 
 
Chairman Rettaliata cancelled the meeting scheduled for this date.

 
 

 
COOPERTOWN PLANNING COMMISSION
 
MEETING MINUTES
 
JUNE 20, 2006
 
 
 
 
                          I.      Call to Order
 
Chairman Rettaliata called the meeting to order at 7:00 p.m. on June 20, 2006 in the City Hall located at 25225 Burgess Gower Road.
 
                        II.      Roll Call
 
Edmund Niec, City Recorder conducted a roll call. The following
Planning Commission members were present:
 
      Danny Crosby, Mayor
      Peggy Ruth, Alderman
      Brian Rettaliata, Chairman
      Richard D. Thompson, Member
      Robert Dale Anderson, Member
      Richard Crutcher, Member
Ron Cooper, Representative, Tennessee Department of Economic and 
                     Community Development
Bo Logan, Representative, Tennessee Department of Economic and
                 Community Development
 
                      III.      New Business
 
A.     Approval of Minutes from prior meetings:
 
Chairman Rettaliata asked for comments and/or corrections to the Minutes from the Planning Commission Meetings held on 11/15/05, 12/13/05, 12/30/05, 1/17/06, 2/21/06, 3/21/06 and 4/18/06. No comments or corrections were offered. A motion that the Minutes be approved as presented was made and seconded. The City Recorder conducted a roll call and the Minutes were unanimously approved.
 
B.     Nomination and election of a Vice Chairman and Secretary:
 
Chairman Rettaliata opened the floor for nominations for the position of Vice Chairman. A motion was made and seconded to nominate Mr. Thompson. The motion passed unanimously. There being no further nominations a motion was made and seconded that the nominations for Vice Chairman be closed. Chairman Rettaliata asked for a vote. The City Recorder called the roll. Mr. Thompson was elected unanimously. Chairman Rettaliata opened the floor for nominations for the position of Secretary. There being no nominations Chairman Rettaliata indicated he would serve as Secretary.
 
C.    Subdivision Regulations:
 
Chairman Rettaliata led a discussion of the proposed Subdivision Regulations for Coopertown as prepared by Mr. Cooper, at the end of which he asked Mr. Cooper to make a number of minor corrections and return an updated version. Mr. Cooper then presented an alternative version of the proposed Subdivision Regulations. Chairman Rettaliata suggested for clarity purposes that the initial version of the Subdivision Regulations presented be identified as Version 1 and that the alternative version be identified as Version 2. He indicated that copies of Version 2 would be provided to all commission members prior to the next meeting.
 
D.    Schedule of future meetings:
 
Chairman Rettaliata suggested that the Commission establish and publish a regular monthly meeting schedule for all future meetings, as the Mayor and Board of Alderman have previously done, thereby alleviating the necessity of printing a notice of the meetings each month. Mayor Crosby voiced a concern that some citizens might object to not having a published monthly meeting notice and Chairman Rettaliata withdrew his suggestion.
 
                     IV.      Old Business
 
A.     Hunter Green Final Plat Approval:
 
A flat plat for the Hunter Green Subdivision was presented for approval. The Plat indicated the additional work that had been performed to correct drainage and roadway issues previously identified. Mr. Cooper asked that an additional margin note be added indicating that the Plat supersedes all previous versions.  A motion was made and seconded to accept the plat contingent upon adding the additional margin note requested by Mr. Cooper. The City Recorded called the roll. The plat was unanimously accepted.
 
 
 
 
 
                       V.      Discussion
 
A.     There were no items for discussion
 
 
                     VI.      Adjournment
 
 
A motion for adjournment was made and seconded. The meeting was adjourned at 8:30 p.m.
 
 
 
                                     
 

 

 


COOPERTOWN PLANNING COMMISSION
 
MEETING MINUTES
 
May 16, 2006
 
 
 
 
Due to the lack of a quorum, an informal study group and discussion was held.

 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

APRIL 18, 2006

 

1.      Call to Order:


Chairman Rettaliata was unable to call the meeting to order due to the lack of a quorum.

 

The following members were present:

 

Brain Rettaliata, Chairman

Ron Cooper, State City Planner

Peggy Ruth, Alderman

 

The chairman will contact each member regarding the next meeting scheduled for May 16, 2006.
 

COOPERTOWN PLANNING COMMISSION

 

MEETING MINUTES

 

MARCH 21, 2006

 

I.         Call to order:


                        Mayor Crosby called to order the regular meeting of the Coopertown Planning Commission at 7:00 p.m. on March 21, 2006 in the city hall located at 25225 Burgess Gower Road.

 

II.       Roll call:

 

                        Edmund A. Niec, City Recorder conducted a roll call. The following persons were present:

 

                        Danny Crosby, Mayor

                        Donnie Gill, Alderman

                        Peggy Ruth, Alderman

                        Robert Dale Anderson, Commission Member

                        Ric Martinez, Commission Member

                        Brian Rettaliata, Commission Member

                        Richard S. Thompson, Commission Member

                        John West, Commission Member

                        Ron Cooper, City Planner

 

III.   New Business:

                       

A.      Nomination and election of new officers.

 

Mayor Crosby introduced the new members of the Planning Commission prior to the election of new officers for 2006. Mayor Crosby discussed the format agenda for the meeting. The floor was open for nominations/motions and Mayor Crosby will act as chairman until the elections are completed.

 

Alderman Gill makes a motion to nominate Mr. Rettaliata as chairman.  Motion is seconded. The motion is passed unanimously.

 

Mayor Crosby makes a motion to stop nominations for the office of chairman and is seconded. The motion is passed unanimously.

 

Chairman Rettaliata now takes the chair and control of the meeting at which time proceeds to open the nominations for Vice Chairman. Alderman Gill makes a motion to nominate Mr. Anderson as Vice Chairman and motion is seconded. The motion is passed unanimously.

 

Chairman Rettaliata makes a motion to stop nominations for the office of Vice Chairman and is seconded. The motion is passed unanimously.

 

Chairman Rettaliata opens the floor for nominations of Secretary. Mayor Crosby makes a motion to elect Mr. Ric Martinez for Secretary and is seconded. The motion is passed unanimously.

 

B.     Recommend that newly appointed secretary will kept the committee minutes vice utilizing the city recorder. This recommendation was approved unanimously.

 

C.     A review of the draft for Coopertown Ordinance Amendment Article V, Section 5.052 (CB Interchange-Commercial District) was conducted with an overview presented by state city planner and the changes required in order to reflect regulations of Pleasant View's ordinance.

 

This draft will create an enabling ordinance for future growth of Coopertown. Alderman Ruth asked if this ordinance would mirror Pleasant View's. No, in some areas it will be downsized since it will be more affordable stated committee chairman Rettaliata. Mayor Crosby addressed the size of buildings and lot size as to their usage and structure costs. Mr. West asked if any impact will be felt by current businesses and was informed that only new development will be affected. Mayor Crosby stated that long term planning is required for the roads and their heavy-duty usage. A motion to adopt this ordinance was made by Richard Thompson and seconded by John West. Motion was passed unanimously.

 

Plans to coordinate efforts with Pleasant View city officials will be initiated by the chairman prior to the next committee meeting regarding the vision and the overall plan. Mayor Crosby discussed the possibility of bringing in a developer as to the design of the interchange. Ron Cooper agreed in that a conceptual design should include accessibility of the property and overall vision of the area.

 

IV.  Old Business:


A.      Ron Cooper, State City Planner, discussed adoption of the Coopertown Community Development Plan at length. This document was previously developed by the former city planner and was being revised with current information. The committee was informed that this document is no longer required and no further revision work will be taken.

B.     The final plat review for Danny McCarroll, Crabtree Acres, Section 1 was reviewed and numerous questions were asked by the committee. One area of concern was addressed and the plat will be modified with corrections and will be submitted for signature upon that action taken. Motion made by John West and seconded by Richard Thompson. Motion passed with modifications.

 

V.      Discussion/Final Comments

 

A.      Proposal for new sub-division regulations. Was discussed in regards to procedures to be followed. The following five steps were discussed at length: 1. Concept Plan   (environmental type analysis, e.g. Wet soil, steep slope). 2. Development Plan (How property is to be used). 3. Construction Plan. 4. Development Contract (Contract between City & Developer). 5. Final Plat approval.

B.     Discussion by Chairman Rettaliata and Ron Cooper of handout regarding " Open Spaces which concern better usage of environment and land.

 

 

VI.  Adjournment:

 

      A motion for adjournment was made by Richard Thompson and seconded by Alderman Gill. The meeting was adjourned at 9:05 p.m.

 

PLANNING COMMISSION

 

MEETING MINUTES

 

FEBRUARY 21, 2006

 

I.                     Call to Order:

 

Mayor Crosby called to order the regular scheduled meeting of the Planning Commission at 7:00 p.m. on February 21, 2006 in city hall located at 2525 Burgess Gower Road.

 

II.          Roll Call:

 

Edmund A. Niec, City Recorder conducted a roll call. The following members were present:

 

Mayor Danny Crosby

Alderman Peggy Ruth

Alderman Donnie Gill

Ron Cooper, State City Planner

Robert Anderson, Committee Member

Brian Rettaliata, Committee Member

Richard Thompson, Committee Member

 

Absent:

 

Darrel Boggs, Committee Member

John West, Committee Member

Tony, Neal, Committee Member

 

II.                   Old Business:

 

A.      Ron Cooper, State City Planner placed Adoption of the Coopertown Community Development Plan on hold per further research. He stated that he is reviewing current document and suggested changes. Will place on agenda for next scheduled meeting.

B.     Mayor Crosby regarding current status presented Hunter Green subdivision documents/blueprints. Chad Collier provided input to Mayor Crosby noting that road construction is not proper regarding gutter and curbing for a catch basin. The widening of the roads need to be increased by 2.5 to 3 feet which will include curbing.  In addition, a water line location on the original plans stated a culvert/pipe was not required but an engineering review recommends this culvert. Several other issues ranging from building a retaining wall and evaluation of the height by the water department. Mr. Donald Edwards has recently received a Letter of Credit from F&M Bank of $200,000.00 to recurb, repave and widen the roads within this subdivision.

 

Ron Cooper questioned and offered opinions in several areas that included

The construction plans were not followed and that the agreement between the city and developer was modified. Steve Artz produced additional information. Mr. Cooper recommended city engineer contact the developer for a "as built drawing for review. Mr. Cooper asked the question "Who will stand behind plans once the work is completed by the developer? He recommends documentation by attorneys and designer for "As built Plans.

 

Brain Rettaliata asked questions about warranty time looking at least 24 months after 80% of lots/homes developed. Mayor Crosby responded that was a possibility within 2-3 years.

 

The new subdivision regulations will contain at least four steps, which are:

1)      Concept Plan

2)      Contract Plan

3)      Construction Plan

4)      Development Contract (Will contain approved construction plan & Failure to Perform clause)

 

III.                  New Business:

 

A.      I-24 Interchange Project Overview was provided by the Pleasant View Mayor and Developer for Campbell Pointe. The development will include an area in both Coopertown and Pleasant View city limits placing a frontage road and developing two lots. Ron Cooper suggested that all interested parties setup another planning meeting to discuss a joint venture. Both parties from Pleasant View and Coopertown stated no objections to developing the standards for the C-3 zoning ordinances. Two issues to be discussed in the coming months shall include 1. Concurrent Zoning and 2. Concept Plan. A motion was made by Richard Thompson and seconded by Brian Rettaliata to work with Pleasant View regarding the Campbell Pointe project upon review of current plans in conjunction with this C-3 Zoning ordinance. Motion passed unanimously. Copies of the C-3 Ordinance will be provided to all committee members.

B.     Nomination of and election of new officers will be held at the next scheduled meeting on March21, 2006. Alderman Ruth asked if the committee was going to advertise for new members on the city website. Mayor Crosby answered no.

C.     Recommendation of appointment of a committee secretary to keep minutes vice the city recorder will be discussed at the next scheduled meeting.

 

IV.                Final Comments & Discussions:

 

Robert Anderson requested an update on the I-24 Lighting Project. Mayor Crosby responded that contact would be made again with TDOT. This project will involve cost sharing with several local communities and the Tennessee Department of Transportation. The project should be on a 50-50% basis.

 

V.         Adjournment:

 

A motion was made by Alderman Gill and seconded by Brian Rettaliata. Meeting was adjourned.

 

PLANNING COMMISSION

 

MEETING MINUTES

 

JANUARY 17, 2006

 

Memorandum for the Record

 

This meeting scheduled for 7:00 p.m. was cancelled due to lack of quorum because of adverse weather conditions. A tornado watch was in effect for Robertson County.