MBA 2005 August

Special Board Meeting
August 16, 2005

The meeting was called to order by Mayor Crosby at 6:05 am and the pledge of allegiance was recited.

In attendance of the meeting were Alderman Long, Alderman Ruth, Alderman Gill, Alderman Scott, and Mayor Crosby.

A. Mayor Crosby announces that the state has approved the lowering of speed limit on highway 49. Mr. Ali Farhangi will send a letter of approval for the speed limit changes. Mayor Crosby states that the speed limit signs will be changed on highway 49 on Friday, August 19, 2005 after 12 o'clock reducing the speed limit from 55 mph to 45 mph. Mayor Crosby states that there will be ribbons tied to the signs to make the changes visible to the drivers. Mayor Crosby states that there will be no citations written for a 30 day period unless the people are exceeding the 55 mph speed limit that was originally posted. After the 30 days there will be citations written. Mayor Crosby states that Robertson County Times will be notified of the changes. Mayor Crosby states that the police officers have brought to his attention that a lot of people are making u-turns on highway 49 in front of Dave's BP Market. He is looking into getting signs that say NO U-TURNS to help prevent accidents from happening. Alderman Ruth asks about double lines being painted on the road she lives on. There have almost been several accidents there.

Mr. Ruth commends the police Department on the job they are doing on school traffic flow. Chief Bernard announces that the lights will be put up in about two weeks. Alderman Gill asks about the moving the school zone sign. Chief Bernard states that the traffic light closest to the Coopertown Middle School will be moved up passed the Middle school to let people know to slow down.

B. Mayor Crosby lets the board know that Mr. Carroll Chambliss brought a letter by about the Williams property. Mayor Crosby passes it around the table for the Aldermen to read and he also reads a letter from Mr. Chad Collier stating that the drain pipes were insufficient for the water flow on Cooper Nicholson Road near the Williams's property. Mayor Crosby lets the board know about the recommendations made by Mr. Collier.

1. Mr. Collier said the cost of repair to the Hollis Creek Bridge would cost around $ 45,000 to $48,000.

2. Mayor Crosby states that Mr. Holt is going to hire an adjuster to appraise the Williams's house. Mayor states that when TML came out and did the appraisal the only wanted to give the Williams's $13,000 dollars. Alderman Scott states that if it was the City's fault then it is our responsibility to fix it.

3. Mayor Crosby estimated the cost at $120,000 to $130,000 for bridge and settlement. This cost will help the City out of a lawsuit that could wind up costing more.OLD BUSINESS:

C. ORDINANCE 05-17: rezoning of Mr. Hallums property from AG to RA. First reading. Mayor asks the board to accept the rezoning of Mr. Hallums property from AG to RA. Mayor Crosby explains that this was to be brought before the board at the regular board meeting in July but was an oversight on his part. Motion was made by Alderman Scott to accept the rezoning of Ordinance 05-17. Alderman Long seconds the motion. The motion passes unanimously.

D. POLICE CARS:

Mayor Crosby announces that the finance committee approved the buying of three new police cars. Alderman Ruth asks that we move this discussion to the regular board meeting on August 23, 2005. Alderman Scott agrees to discuss this at the next meeting also.

E. Comments:

Mayor Crosby states he wants to discuss moving funds for roads at the August 23, 2005 board meeting. Alderman Scott commends the Mayor on the chemicals that the street crew is using to clear the intersections. The streets are looking better than they have ever looked. Mayor Crosby states that he has found some fine young men to work for the city maintenance crew and they do not mind working hard.

Mayor Crosby asks if there are any more comments to be discussed.

Adjournment at 7:10 pm.

 

BOARD MEETING MINUTES

August 23, 2005

 

Mayor Crosby called the meeting to order at 7:00 p.m. and also recited the pledge of allegiance.

 

In attendance of the meeting were Alderman Gill, Alderman Ruth, Alderman Scott, Alderman Long and Mayor Crosby.

 

Mayor Crosby announces the balances for the city as of 8/23/05:

 

General Government: $ 206,838.72

Street Aid: $ 114,372.72

 

Public Forum:

A.     Sam Childs- Mr. Childs stands to speak about increasing the size of the police department and the request that the finance board has recommended to the Mayor and Alderman to purchase 3 new police cars. Mr. Childs states that he does not agree with increasing the size of our police force with cars or officers. He states that the police department should be based on what the citizens want and they want small. He states that the "whole money-making scheme is ridiculous.

B.     Kay Morris- Mrs. Morris states that last winter Coopertown School called our police department to see if we could have an officer go over and work the middle school basketball games. She states that a police officer informed the school that they could not do this for the $35.00 that is pays, and because of this the school had to hire private security. Mayor states that the school will be worked by our police force this year and that he has not heard from the middle school yet this year. Mrs. Morris states that she is not here on behalf of the school just as a citizen that would like to see the city handle this.

C.     Mr. Sanders- Mr. Sanders states that he does not have a problem with the police force growing or with us lowering the speed limits, but he does have a problem with people speeding. Thanks the police department for their job well done and tells them to keep it up.

 

Mayor Crosby asks the board to consider the minutes of the July 26, 2005 board meeting and to adopt these minutes as presented. A motion is made by Alderman Long and this is seconded by Alderman Gill. The motion passes unanimously.

 

Mayor Crosby asks the board to consider the minutes of the May 24, 2005 board meeting and to adopt these minutes as presented. Alderman Ruth objects to these minutes and discussion is held between the board over this. Alderman Ruth asks that the comment she made to Mayor Crosby about "Don't shoot the messenger should be added so that the total conversation could be understood. A motion is made by Alderman Long to accept these minutes as presented and corrected and this is seconded by Alderman Gill. The motion passes unanimously.

 

Mayor Crosby asks the board to consider the minutes of the August 18, 2005 special meeting and to adopt these minutes as presented. A motion is made by Alderman Gill to accept these minutes as presented and this is seconded by Alderman Ruth. The motion passes unanimously.

 

Mayor Crosby asks the board to consider the minutes of the August 16,2005 planning commission meeting and to adopt these minutes as presented. A motion is made by Alderman Long to accept these minutes as presented and this is seconded by Alderman Gill. The motion passes unanimously.  

 

 

 

Comments/ Discussion from Board:

  1. Alderman Ruth discusses again having the school children come and open meetings with the pledge of allegiance. She states that she has spoken to both the elementary and the middle schools and that both are in agreement. She even suggests having them come once and play their instruments in the near future.
  2. Alderman Scott asks Mayor Crosby about the Sherry Daimwood plat and if it was ever signed or not. He also asks Mayor Crosby about the water department results. Mayor states that the plat was signed and that the water department is still doing their study.
  3. Alderman Long just lets the board know about the Finance Meetings that were held and that the board would be seeing the recommendation for amendments to the 2004-2005 Budget in tonight's meeting. He also discusses with Alderman Ruth her getting the historical committee together in order to start projects within that board.

 

 

Old Business

 

  1. Williams Property- Mayor Crosby lets the board know that Mr. Holt our City Attorney has taken over this issue. Mayor Crosby states that we received a letter from Mr. Collier our City Engineer about this issue and Alderman Long reads this aloud. Alderman Ruth states that she did receive her letter from Mr. Chambliss and asks Mayor about the deadline of September 1, 2005 that Mr. Chambliss refers to. Mayor states that Mr. Chambliss is not an attorney and that our attorney will handle anything that Mr. Chambliss needs to discuss.

 

New Business

 

  1. Ordinance 05-13: Final Amendments to Budget for Fiscal Year 2004-2005. First Reading. Alderman Long takes the floor by explaining the amendments that the finance committee made to the budget. Mayor announces the final percentages after the amendments were made which show what was used. Mayor announced that the second reading for this issue would be on September 13, 2005 at 6:00 p.m. at the special meeting. A motion is made by Alderman Long to accept this ordinance as presented and this is seconded by Alderman Gill. The motion passes unanimously.
  2. Police Cars- Alderman Long starts this discussion off by letting the board and citizens know about the internet study he came across which discusses the mileage on police cars. This study shows that once the police cars reach a certain mileage it is a proven fact that they can cause problems. Alderman Scott states that when the three new police cars were approved back in April he was under the impression that the new police cars would be replacing the old ones and would be used for each shift. Alderman Scott asks Mayor about the statement that was made about the police cars not going home when they were first purchased and why they are now going home with the officers. Alderman Scott states that he thinks we are jumping the gun by going out and purchasing 3 new police cars. Mayor states that he could not predict in April that we would need new cars at this present time. Mayor states that the need for the cars has been made from the citizens needs, and that are police officers are constantly working themselves to death. Mayor states that after being Mayor for nine months he is still facing new challenges that he did not realize and that new issues arrive everyday. Alderman Ruth states that she agrees with Alderman Scott about the cars. Alderman Ruth states that while she and Alderman Scott had been involved in the purchasing of the police cars that they have not been involved in the hiring of the personnel. Mayor states that they have not been involved in really doing anything. Alderman Scott asks Mayor Crosby why we need a personnel committee if he does all the hiring and firing himself. Mayor states that maybe we don't need a personnel committee and cuts this from the committee list.  The board continues to hold discussion on this issue. Alderman Ruth asks where the money will come from to cover these cars and Alderman Long states that it will come from our surplus. A motion is made by Alderman Gill to accept the request for the purchase of three new police cars and this is seconded by Alderman Long. The motion passes by a vote of 3-2 with Alderman Scott and Alderman Ruth voting no. Alderman Ruth questions what process will be used to buy these cares and Chief Bernard states that we will be using the state contract so this will not need to be bidded out.
  3. Building Permit Fees- Mayor discusses the amount that is charged for building permits fees at this present time. Mayor states that Donna has researched the fees that are charged in other surrounding communities and that this is something that we need to really get to looking into because of our low fee compared to others. Alderman Ruth states that some surrounding areas only charge for heated area living space and we already charge for everything under roof.

 

Mayor's Announcements

 

  1. Mayor commends the Street Crew on their job well done and hard work again and announces that we have successfully mowed the grass for the fourth time for less then $1000.00. Mayor states that if anyone has a pothole or any other need that needs to be fixed just to call City Hall and the street crew will be informed.
  2. Mayor discusses the emails that are circling throughout the City and addresses the statement that was posted on one of the website stating the question of where mayor got the money to "donate a tractor for the city's use and raises the question of whether or not Mayor's wife received a settlement from her accident that she sued the city about. Mayor presents the board and citizens with an order of dismissal from his attorney Mr. Jerry Converse. He states that there was never a settlement Mayor asks that his family be left out of the crazy lies and comments that are being made. Mr. Childs states that if he can receive a copy of this he would retract his statement that was made on the website. Mayor Crosby and Mr. Childs exchange words at this time and Alderman Scott and Alderman Ruth leave the meeting at this time. Mayor Crosby states that Mr. Scott is out of order. Discussion continues to be held between citizens and some leave. A citizen Mr. Ed Niec directly tells Mr. Childs that he lost the election and he needs to get over it. Mr. Childs states that he has. Mrs. Betty Hand directly tells Mr. Childs that he son was the other person involved in the accident that happened involving Mayor Crosby's wife and that she knows first hand that no one received any type of settlement or money out of it. She states that she has papers if Mr. Childs would like to see them.   Alderman Long states that while he understands websites can be useful the personal pettiness needs to be left out of it. Alderman Long states that all the board and Mayor are trying to do is to move Coopertown forward. Mrs. Betty Hand tells Mr. Childs that her son is the one who hit Mayor's wife when this accident happened, and that she knows for a fact that no money was ever settled and that she has the paperwork to prove it. Mayor Crosby states that he is very sorry that the people that have left have left but that if the truth is to be told then it needs to be said.

 

Mayor asks if there is anything else that needs to come before this board. Mr. Sanders asks to speak again. Mr. Sanders states that Coopertown does not have anything that money can not take care of. He states that he plans to be in Coopertown for the rest of his life and says that change has to happen even if others don't like it. He commends the job that the city is doing and thanks us.

 

Mayor announces that he has donated a dump truck to the city as of yesterday for the use of the Road Crew.

 

 

Adjournment at 8:16 p.m.