MBA 2006 June

                         COOPERTOWN BOARD OF MAYOR AND ALDERMAN

                                               

                                                   SPECIAL MEETING MINUTES

 

                                                            JUNE 13, 2006

 

I.          Call to Order:  Mayor Crosby

 

II.          Roll Call:

 

            Edmund A. Niec, City Recorder conducted a roll call.  The following members were present:

 

            Danny Crosby, Mayor

            Jack Long, Jr. Vice Mayor

            Donnie Gill, Alderman

            Terry Scott, Alderman

 

            Absent:

 

            Peggy Ruth, Alderman

 

III.         Pledge of Allegiance was led by Mayor Crosby.

 

IV.        Bank Balances:  General Government:  $188,443.12

                                       State Street Aid:  $59,856.88

                                       Legal Fund:  $2,824.74

 

V.         Mayor Crosby discussed the Minutes that were presented at the last Board meeting for everyone to look over.  He asked if the Board wanted to go through each ordinance (A, B, C, D, E, F, G, H) or do as a total.  Motion was made to do them as a total and seconded.  The motion passed unanimously.  There was discussion as to when G and H would take place.  Motion was made to accept as printed, and seconded.  The motion passed unanimously.

 

VI.        Mayor's Announcements:

 

            A.  LoJac representative came to Coopertown, and Mayor Crosby informed them they have until the last day of the month to complete the punch list and have it accepted by the City.  If not, LoJac will forfeit its 10% bond due to not doing what it told the City it would do.  A certified letter will be mailed to LoJac.  Mayor Crosby stated LoJac gave an estimate of starting the following week.

 

            B.  Trash Pickup.  Trash was picked up last week on Highway 49 and every road in the City.  The trash should be able to be picked up in a four day period.  There was a discussion on the need for more signs where trash is being picked up.  There was also the discussion of the location of the truck compared to the location of the workers on the highway.  Mayor Crosby stated there was a need for another truck. 

 

            C.  There was discussion on the possibility of hail damage to City Hall.  There was also discussion on making room for the workers to be able to get into the storage area to get the weed eaters, etc.  It was also mentioned by Mayor Crosby that they were out of storage room.

 

            D.  Mayor Crosby brought up an agenda that he wanted the Aldermen to look at before the next meeting.  Mayor Crosby stated he thought there were good ideas in it.  He asked the Aldermen to look over it before the next meeting as he wanted to add it to the procedures within City Hall and the Board Meetings.  He also stated it is a clarification of how everything should be done.

 

            E.  There was discussion of having a workshop, two meetings a month, in order to cut down conflicts.  Mayor Crosby discussed the possibility of months that there are things to be discussed in depth, that a Special Board Meeting be held.

 

            F.  Mayor Crosby asked if everyone would slow down when the workers were on the sides of the roads.  He stated people are driving too fast through work areas. 

 

VII.       Mayor Crosby asked if there were any more issues before the Board at this time.  The meeting was adjourned.


 

                            COOPERTOWN BOARD OF MAYOR AND ALDERMAN

 

                                                            MEETING MINUTES

 

                                                                JUNE 27, 2006

 

 

I.          Call to Order:   Mayor Crosby

 

II.          Roll Call:

 

            Edmund A. Niec, City Recorder conducted a roll call.  The following members were present:

 

            Danny Crosby, Mayor

            Jack Long, Jr., Vice Mayor

            Donnie Gill, Alderman

           

            Absent:

 

            Peggy Ruth, Alderman

            Terry Scott, Alderman

 

            There was a minute of silence in memory of Mitchell Wilson.

 

III.         Pledge of Allegiance was led by Mayor Crosby.

 

IV.        Bank Balances:  General Government:  $226,248.74

                                        State Street Aid:  $68,457.80

                                        Legal Fund:  $2,824.47

           

V.         Public Forum:

 

            Mark Gregory.  Mr. Gregory is the owner of a wrecker service which is storing city vehicles on its lot.  Mr. Gregory read his letter to the City.  All of the Aldermen had a copy of the letter before, during and after the vote at a previous Board meeting.  He stated that he was not satisfied with the 3-2 vote that was a result of the letter being introduced to the Board.  He voiced his opinion that Alderman Ruth should resign.  Mr. Gregory discussed the reduction in price he is charging the City for the vehicles on his lot.  Mr. Gregory stated that facts that were posted on the Coopertown city website needed to be accurate.  He stated his desire for good things about Coopertown to be in the news for a change. 

 

            Mrs. Billy Clark spoke regarding a new sign at the entrance of Hunter Green off Washington Road.  The neighbors are concerned about the location of the sign in regard to emergency vehicles and school buses.   Mayor Crosby stated that he would look at the sign the next day.

 

 

VI.        Reports from Committees and Communications from Aldermen:

 

            A.  The finance committee will be meeting one more time to finalize the budget for the city on July 11, 2006 at 6 p.m.  There is no property tax, and the year should begin with approximately $200,000.00 in surplus.

 

            Chief Bernard discussed the city's participation in an internet predator sting.  He stated that Captain Burgess and Officer Frabasilio put in a lot of time on the sting.  Chief Bernard presented commendations to the two officers for their hours and time spent on the internet sting. 

 

VII.       Mayor's Announcements:

 

            Mayor Crosby discussed his meeting with LoJac and the updates on the road paving.  The cost of asphalt has risen from $41.50 to $48.00 per ton.  Work should begin shortly on the paving.  Mayor Crosby also discussed the road crews and the work they will be doing.  More street lights will be added soon. 

 

            Mayor Crosby also discussed the trash pickup and the efficient job done by the road crews.  He expressed his concern regarding the speeding on some of the back roads, and would like everyone to look out for the road crews. 

 

            Mayor Crosby mentioned that the Robertson County Times had called him regarding the ouster petition prepared by Mr. Sam Childs.  He stated that the allegations are not true. 

 

VIII.       A.  Waive the oral reading of the Minutes of the Meeting of May 23, 2006 Meeting.  Motion was made and seconded.  The motion passed unanimously.

 

            Mayor Crosby discussed giving LoJac permission for the road paving, and having not advertised it.  The issue of 460 foot of piping on            Road was not included in the motion.  Voting was only on giving LoJac the permission to do the paving.  The cost is between $8,000 and $9,000 in materials.  Motion was made and seconded.  The motion passed unanimously.

 

            B.  I-24 Light Project.  Mayor Crosby stated he had not heard anything from the DOT.  He received an update on the project from a representative at TDOT who stated that they had redone measurements because Alderman Ruth had called TDOT and asked for a second proposal on lighting.  The motion was made, seconded and passed in a previous meeting to use the 90 foot pole way system with the 12 tripod lights on top.  Mayor Crosby stated that he informed the gentleman that he did not okay a second drawing and the city of Coopertown would not be responsible.  Mayor Crosby informed him to continue with the lighting program as instructed by the Board and him.  He discussed businesses coming to Coopertown.  He informed Mr. Jones that the Board did not give Alderman Ruth permission to ask for a second proposal and that Alderman Ruth will be responsible for the bill as the Board sees fit.  Discussion was held regarding smaller poles not giving adequate lighting for the businesses.  Mayor Crosby stated that at the next Board meeting they should be looking at the drawings and price.

 

C.        Request Approval of the Current Members of the Board of Zoning Appeals.  This is the second reading.  Motion was made and seconded.  Motion was passed unanimously.  

 

D.        Amendment to the Zoning Ordinance 9701 as amended and modified by Section 5052, 6B, Exchange Commercial District, second reading.  This was presented at the last Board meeting.  The ordinance is to increase the amount of people on the Zoning Appeals Board and the Planning and Zoning Board to 10 people.  Mayor Crosby asked if there were any questions, and there were none.  Motion was made and seconded.  The motion passed unanimously.

 

            Amendment to Ordinance 2206 to expand the number of members on the Planning Commission, second reading.  There were no questions.  Motion was made and seconded.  The motion passed unanimously.

 

IX.        New Business:

 

            A.  Discussion of the Board of Mayor and Aldermen meeting format.  Aldermen were reminded regarding the special packets they had received.  Mayor Crosby had requested better guidelines on how the meetings are conducted, responsibilities of the Mayor and Aldermen, and the input of the audience.  Mayor Crosby asked that it be amended and adopted.  Mayor Crosby asked that everyone read over the packet. 

 

            B.  Changing the City Amounts to be in line with Robertson County Court Costs.  Mayor Crosby stated the Aldermen had received Resolution 2006-6, Resolution amending 9904, traffic fines and court costs.  Items such as careless driving would be included.  Court costs would be raised.  The fines would be in line with Robertson County.  Mayor Crosby stated that anyone can review the citations that have been issued by the police.  Mayor Crosby asked that the City of Coopertown only accept cashier's checks, money orders, or cash, and no personal checks, because of checks accepted in the past being bad.  There was discussion of this going into effect July 1.  Motion was made and seconded.  Motion was passed unanimously.

 

            C.  Growth of Street Crew.  There is more work than the street crew can handle.  Mayor Crosby called the government surplus and received help on the truck that was bought.  The City had a 2001 Chevrolet Silverado, 2 door pickup.  The price was $4,000.00.  The money is in the City budget.  Mayor Crosby asked the Board to okay the purchase of the truck.  Motion was made and seconded.  Motion was passed unanimously. 

Crosby asked if there were any more issues.  The meeting was adjourned.