MBA 2005 September
Special Board Meeting
September 13, 2005
The meeting was called to order at 6:00 p.m.by Mayor Crosby and the pledge of allegiance was recited.
In attendance of the meeting were Alderman Long, Alderman Scott, Alderman Gill, Alderman Ruth, and Mayor Crosby.
A. Ordinance 05-13 Budget:
Mayor Crosby asks the board and audience if they have any questions concerning the budget for 2004-2005. Alderman Scott asks if there were any changes. Kacie Reynolds (City Recorder) lets them know that she just put it in Excel instead of Word so it would easier to read. Aldermen look over Ordinance and raise a few questions about the state sales tax, which is quickly explained and resolved by Alderman Long and Ms. Reynolds. Mayor Crosby asks if there are any more questions from the board or audience. Motion is made by Alderman Long to adopt Ordinance 05-13 as is and was seconded by Alderman Gill. The motion passes unanimously.
B. Ordinance 05-14: Hugh Hallums Rezoning:
Mayor Crosby asks the board to accept the second reading/public hearing on the rezoning of 1.5 acres from AG to RA belonging to Mr. Hugh Hallums .Property is located at 4543 Martins Chapel Road. Motion is made by Alderman Gill to accept the reading on Ordinance 05-14, and this is seconded by Alderman Scott. The motion passes unanimously.
Mayor Crosby lets the board know about the police car that caught on fire. Mayor lets the board know that it is not salvageable and that the insurance company has offered us $5950.00 for it. Mayor also informs the board that the insurance company settled on the Green city truck at $5000.00. Mayor Crosby lets the board know that the motor went out on the slick top and that we will remove all the equipment from it and utilize it in one of the new police cars.
Mayor Crosby talks about the donations that are being taken to Mississippi and thanks the citizens for their donations.
Mayor Crosby announces work has started on McMahon Hollow Road. Mayor Crosby and street crew have been working on fixing pipes and clearing brush around bad curbs.
Mayor states that he is ready to begin the work to replace the pipes on Woods Road and in doing so the road will have to be closed to traffic.
Alderman Ruth states that the children from the middle school will be coming to the city hall on the regular board meeting in September to lead the Pledge of Allegiance. Alderman Ruth requests certificates are made to be given to each child. Alderman Ruth states that she will provide the names of the children that will be present.
Alderman Scott asks about the traffic flow at the Middle School and if there are any problems. Chief Bernard addresses the situation stating that there are three police officers there in the morning and two in the afternoon. Chief Bernard also states that he has met with CEMC about moving the traffic light and states that they are waiting for a permit of some sort before they can do so.
Mayor Crosby asks if there is any more discussion.
Meeting was adjourned at 7:15 pm
BOARD MEETING MINUTES
September 27, 2005
Mayor Crosby called the meeting to order at 7:05 p.m.
In attendance of the meeting were Alderman Gill, Alderman Ruth, Alderman Scott, Alderman Long and Mayor Crosby.
Mayor Crosby announces that we have students here from Coopertown Middle School to lead us in the pledge of allegiance. Alderman Ruth presents these students with certificates and announces that they are the newly elected members of the Student Council at the Middle School.
Mayor Crosby announces the balances for the city as of 9/23/05:
General Government: $ 236,522.74
Street Aid: $ 122,434.52
A. Chris Locke
Mr. Locke speaks on his experience as a volunteer for the Disaster Relief in Gulfport, MS. He informs the citizens that they are not in need of clothes anymore, but need cleaning supplies, bottled water, bleach, and any type of sanitary items. Mr. Locke stated that while he was there they unloaded more than 350 lbs of supplies. Mr. Locke thanks the citizens for their efforts and states that from seeing this firsthand that they people need all the help and support that they can get.
B. Glenda Slawson
Mrs. Slawson states to the board that she has brought to our attention on several occasions about police cars going to their homes. Mrs. Slawson states that yesterday at 3:07 p.m. she followed a police car from I-24 all the way to Exit 35, and then on down Dickerson Road and turned off onto Alta Loma Drive. Mrs. Slawson states the police car was traveling at 80-83 mph and that it was occupied by Mr. Billy Hudspeth and Mr. BJ Hudspeth. No further discussion is held.
C. Stacey Moulton
Mrs. Moulton is here to represent the Coopertown Elementary PTO. She is the chairman for Fundraising. Mrs. Moulton states that she is here to ask for sponsorship from the city of the Annual Fall Festival that will be held at the middle school on Oct 29th. They have signed the 6th Street Skate Park as the entertainers to come and perform for the kids. This is an organization that is sponsored by Christian artist Michael W. Smith and is made up of professional BMX and skateboard riders that come and perform for the kids. Mayor Crosby states that we will vote on this once we get to the items of new business. Alderman Scott asks Mrs. Moulton what this money will be used to pay for and Mrs. Moulton states that it will be used to pay for the 6th Street Skate Park to come.
Mayor Crosby asks the board to consider the minutes of the September 13, 2005 special board meeting and to adopt these minutes as presented. A motion is made by Alderman Gill to accept these minutes as presented, and this is seconded by Alderman Long. The motion passes unanimously.
Mayor Crosby asks the board to consider the minutes of the August 23, 2005 regular board meeting and to adopt these minutes as presented. A motion is made by Alderman Long to accept these minutes as presented, and this is seconded by Alderman Gill. The motion passes unanimously.
Comments/Discussion from Board
A. Ordinance 2005-22
A. Ordinance 05-19
Mr. Jerry M. Gregory is requesting the rezoning of his property located on Ewell Elliott Rd. exactly 2700 degrees south of Old Coopertown Rd. from AG to RA. This property includes 7.54 acres. First Reading. A motion is made by Alderman Scott to accept this ordinance as presented, and this is seconded by Alderman Gill. The motion passes unanimously.
B. Ordinance 05-21
Mr. Ralph Nichols is requesting the rezoning of his property located on Woods Road from AG to RA. This property includes 1.5 acres. First Reading. A motion is made by Alderman Scott to accept this ordinance as presented, and this is seconded by Alderman Ruth. The motion passes unanimously.
C. Hayes and Irwin Smith Rd
Mayor Crosby discusses these two roads and the idea of taking them out of the city roads list. Both of these roads are only used for private drives and Irwin Smith Rd is nothing but a dirt trail. Alderman Ruth asks if these roads were county roads when the city incorporated. Mayor Crosby states that both of these roads were county roads at that time. Mayor states that there are drainage problems on these roads and that he does not want the city to have the burden of maintenance these roads when they really do not serve a purpose. Mayor states that their has not been any city money, that he is aware of, that has been spent on these roads. Alderman Scott asks who would take care of the road if it was taken out of the city roads, and who would be responsible for the care of the road. Mayor Crosby states that the owners of the property would be given the road back and would be responsible for the care of the road or private driveway. Alderman Gill asks how we would go about removing these roads and Alderman Long states it would have to be in the form of an ordinance. Alderman Ruth states that she thinks that the land that is located off of Irwin Smith Road is being sold in lots. Alderman Gill states that those lots would have had to come before the Planning Commission board and it has not. Mayor states that we will check into this more with Mr. Jaeckel our MTAS Consultant.
Mayor states that he wants to begin to appoint a committee to work on the census that we will begin after the first of the year. Mayor states that Kacie has been in contact with the MTAS department that handles and assists with the census and that she will continue to work on this project. Mayor states that doing an updated census will help us increase our state funding since population is what that is based off of. The board holds discussion over different ways of doing this.
E. Property Tax
Mayor Crosby starts this discussion by saying that he has had several conversations with people from MTAS and other people in surrounding local governments. Mayor says that one area that we have really lacked in at growing is in the maintenance of our roads. Mayor Crosby asks that this subject be turned over to the finance committee and be researched. Mayor Crosby states that there is no one that he knows that wants a tax and states that he does not want one either, but at the same time we have to realize that in life things are not a free ride. Mayor states that he wants the citizens of our community to look at the roads and the city and decide what they really want, and what they are willing to do in order to have it. Mayor states that he wants every alderman to understand that if this was to become in affect that these funds would be completely safeguarded and used for the betterment of the city of Coopertown. Mayor Crosby asks Alderman Long to have the finance committee research this and to invite the citizens to the meetings and to speak with citizens about their feelings on this subject. Alderman Long states that the best thing that we could do is to tackle the information and that the people of the community have to decide what type of city they want. Alderman Long states that this will more then likely be tackled after the first of the year. Alderman Long states that he wants to make sure that they get the opinions from everyone, the yes ones and the no's, and that he knows when the finance committee first started meeting the one thing the committee did say was that they wanted to have a city and to be able to provide the services needed , but they did not want a property tax. Alderman Long states that he knows several years ago they sent out a letter asking people to respond to a property tax to help pave the roads, and that most people said just do what you can or get rid of the city. Alderman Long states that we are a city and now we need to find out if the people want to move forward and pave roads quicker or do we want to just move forward like we have paving 4 or 5 roads a year. Alderman Long tells the citizens that if they talk to someone about this issue to please email us or bring us documentation regarding the responses from the people.
1. Mayor Crosby points out that we now have a dump truck sitting on the city grounds that is being used by the street crew. Mayor Crosby states that his company gave this truck to the city. Alderman Long thanks Mayor Crosby for his donation.
6.Mayor asks the aldermen to get out and ride the roads and to really look into what roads need to be paved and fixed and to be aware of what is needed throughout the city. Mayor Crosby announces that next month we will have the drawings for the addition to the building. Mayor states that whenever this comes in that he is looking at getting this ready and getting the footers poured. Mayor emphasizes the need for this addition with our increase in court size and the increase in attendance of meetings. Mayor Crosby announces that he would like to have some discussion of moving $100,000.00 from the general funds to street aid funds in order to begin the work on Woods Rd, Henry Gower Rd, and McMahon Hollow Rd. Mayor states that we will be using the state in place contract with LoJac, and that he would like to use the $100,000 to go ahead and do all three of these roads. Mayor states that when you do more roads at one time you get a cheaper price. Alderman Ruth asks if we will be getting a contract. Mayor Crosby states that we will be using Mr. Collier and using the state in place contract. Alderman Ruth is suggesting that we wait until we have a contract in front of us. Mayor states that if we want to go ahead and pave these roads that we have to begin this process now because of weather. Alderman Scott asks Mayor Crosby if the present time will be a good time to lay the asphalt with the changing of weather. Mayor states that as long as we don't encounter rain or cold, cold weather that October is the best month to lay asphalt. Alderman Long states that their were many reasons that the board had waited to pave one being that we wanted to make sure that all bills from the previous administration were paid and that no surprises came about and second being that if you lay asphalt in the heat of the summer you would have oil all over citizens cars and that would generate complaints. Mayor states that he has been given an estimate for around about $204,000 dollars to complete this project and that includes the services that Mr. Collier will provide. Mayor also states that he will not himself have contact with LoJac that Mr. Collier will handle of that process. Alderman Ruth states that in order to keep from having any misunderstanding in the future that we should have copies of the contract and details before voting to move this money. Alderman Scott suggests not moving the money until the bill comes in and within that period of time we can present the contract to the board to see. Alderman Ruth states that before moving this amount of money she thinks it would be smart to have the contract in front of us before voting on this. A citizen states that by using the state in place contract that the board has already been told what we will be getting, and that the state contract cannot and does not change. Alderman Scott states that he knows the roads need to be fixed and that we can start this work and then at the end when the invoice comes in we should move the money needed then. Alderman Gill makes a motion, and Alderman Long seconds the motion to use the state in place contract to pave the other two roads using the figures provided by Mr. Collier. Alderman Ruth asks again exactly what is being voted on. Mayor Crosby states the motion has been made and to call the roll. The motion passes unanimously by a vote of 4-1 with Alderman Ruth voting no. Mayor informs the board and citizens know that Mr. Williams has filed a lawsuit against the city concerning the loss of his home due to flooding last year. Mayor states that the City Attorney is addressing this issue and is getting the TML Insurance Company involved again as well. Mayor lets citizens know that the street crew is still having problems with people driving at high speeds around the areas that they are working in. He asks citizens to please be aware and slow down when coming in contact with the street truck, tractor, or dump truck.
Mayor asks if there are any other issues that need to be addressed.
Adjournment at 8:35 p.m
An ordinance to replace ordinance 2002-19 in reference to the building permit fees. Mayor Crosby states that he had asked the Planning Commission to look into this back in March and that they had still not reached a decision on this. Mayor Crosby goes over the new ordinance and explains the changes within the ordinance. Alderman Scott states that he was present at the last Planning Commission meeting and that he did not think the Planning Commission had voted to recommend this to the board of Mayor and Aldermen yet. Alderman Ruth agrees with this and states that she thinks we should send this back to the Planning Commission with a deadline for them to return it to the board. Mayor states that the Planning Commission has had since March to make a decision on this and because they had never been able to agree on anything this could be decided on by the Board of Mayor and Aldermen. Mayor Crosby felt that it was time for the Board of Mayor and Aldermen to make a decision on this. Alderman Scott states that he thinks by doing this he does not think we are bringing in growth but hurting it by raising the fees. Mayor states that the growth in Robertson County is growing and that this will not affect our growth. Alderman Long states that this area continues to grow by leaps and bounds and that it is up to this board to be able to provide the citizens that are already here the services that they deserve, and states that these fees should have been raised a long time ago. Alderman Scott states that it is also up to the Planning Committee to make that sort of recommendation to the board. Alderman Long states that if the committee does not make a decision; however, that it is up to this board to see to it that the city's needs are met. Alderman Ruth states that she does not believe that the Planning Committee knew that their was a deadline and that people have worked hard to research this. Alderman Ruth makes a motion to delay voting on this ordinance and this is seconded by Alderman Scott. The motion fails by a vote of 2-3 with Alderman Long, Alderman Gill and Mayor Crosby voting no. Alderman Long states that what we need to remember that this is not going to stop the growth and that our schools are already filled to capacity. Alderman Long states that it is good decision to move these fees up and that we need to move forward and to provide what this city needs. Alderman Scott states that he is not saying that this is wrong but that it is setting a bad example to not take this as a recommendation from the committee that was appointed for this project and that maybe we need to abolish this committee then. Alderman Long makes a motion to accept this ordinance as presented and this is seconded by Alderman Gill. Alderman Ruth states that she has a question before the voting. Alderman Ruth asks if Mr. Holt drafted the ordinance, and Mayor Crosby lets her know that we just used the old ordinance and plugged in the new numbers. Alderman Ruth states that the old one did not have the mention of it being retroactive, and Ms. Reynolds states that Mayor Crosby asked for that to be added. Alderman Ruth states that she thinks we should ask the City Attorney about making it retroactive and also the proper wording of the date. Alderman Long states that this ordinance would just go back to the date of the ordinance in which it replaced. A roll is taken regarding the motion that was on the table and the motion passes by a vote of 3-2 with Alderman Scott and Alderman Ruth voting no. Alderman Long brings to the board attention again some discussion from last month's meeting about Mayor Crosby possibly receiving some settlement money from his wife's lawsuit against the city. Alderman Long states that he received a letter from the TML Pool who handled this claim for the city stating that neither Mayor Crosby nor his wife received any type of settlement from this suit and that no other parties listed in the suit had received any settlements as well. Alderman Long states that the comment was made last month by Mr. Sam Childs that if this information could be presented that he would retract his comments from his website. Chief Bernard first states that while he has not received exact numbers for this month that he will have them posted on the internet as soon as they are received and that he will make sure and have that report ready next time before the monthly meeting. Chief Bernard shares with the citizen's different examples of the many calls that the police department has received and worked this month. Chief Bernard explains exactly what happened last weekend with the situation of the burglaries in Windland Estates. Chief Bernard also goes over other various calls. Chief Bernard announces that we now have two new officers. Officer Porter comes to us with years of experience in Clarksville, and Officer Frabasilio has just graduated from the Tennessee Police Academy on Friday. Alderman Ruth asks if the two new officers are replacing officers that have left. Chief Bernard answers yes to this explaining that Officer Nicholson did not successfully pass the POST test and that Captain Hudspeth had submitted his resignation as of yesterday.